In-Person Club Event Proposal

Clubs looking to hold an in-person event should complete this form and wait for approval from administration to proceed with event.

Name of Club/Student Group
Name of primary student contact (This student is responsible for being present at the event)
Primary Student Contact Phone Number Primary Student Contact Phone Number - ### - ### ####
Primary Student Contact SUNY Orange E-mail (@sunyorange.edu)
Name of Club Advisor (responsible for being present at the event)
Desired Date of Event Desired Date of Event / MM / DD YYYY
Desired Start Time of Event Desired Start Time of Event : HH MM AM/PM
Desired End Time of Event Desired End Time of Event : HH MM AM/PM
Desired Location of Event
Please check off each box to confirm you have read all requirements for in person events. *

Please check off each box to confirm you have read all requirements for in person events. Full Vaccination of all participants in any on or off campus event Pre-registration of all participants before event (RSVP record) Attendance record at check-in on day of event. Maintaining current mask mandate policies and Social/Physical distancing guidelines Limiting capacity to no more than 1/2 "room capacity" limit OR up to 50 guests - whichever is first Serving or providing food at events should be limited to individual, pre-packaged and prepared items In-person events must have a contingency plan to offer the event virtually, postpone, or cancel.
Please give a detailed overview of the event
(What activities you will be doing, list any food being served and how, etc)
Please list how you will gather advance signups for the event as well as track attendance at the event.
What is your contingency plan if the event cannot be held in person?
By signing below, I confirm that I understand all requirements holding our club event in-person and will be held responsible for ensuring these guidelines are met. I attest that everything written in this form is accurate to what our club plans to do should we be approved and will abide by our original request.

Draw or Type

I understand this is a legal representation of my signature. Clear

Full Name

I understand this is a legal representation of my signature.